Professional staff should be aware of the multi-media/audio-visual policy and procedures. School leaders should review the policy, administrative procedures related to the policy, and forms related to the procedures, annually, with teaching staff.
Multi-media/audio-visual materials selected for student instruction and classroom use must be age-appropriate and relevant to the specific instructional goal(s). MM/AV materials in the school collection and those selected for use from outside the school collection must be chosen based on personal previews, reviews, and/or recommendations from professional publications, or have been recommended for use by the District.
No advance notification is requested for MM/AV materials that accompany an adopted textbook series in use in CCPS. Teachers wishing to use multi-media (MM)/audio-visual (AV) instructional materials must comply with SB Policy 2540. Any exception must follow the following procedures:
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Advance notification of intent to use MM/AV that requires an exception
- Teachers are required to complete (electronically) form MM/AV 1, Notification for Intent to Use MM/AV Instructional Materials, and form MM/AV 2, Lesson Plan Guide for MM/AV Materials.
- After completion of the forms 1 and 2, the completer sends them, electronically, to the principal or his/her designee for review.
- The principal or his/her designee is to review the forms promptly. If questions arise as to the connection of the curricular materials, the principal/designee is to discuss the topic with the teacher. The material in question should be available for review. The principal/designee will complete MM/AV Form 3 Principal Review of MM/AV Materials.
- All correspondence (forms and attachments) should be kept on file (digitally or paper copy) by the principal or principal’s designee for a period of four (4) years.
- If the principal/designee denies the use of the MM/AV materials, the principal will submit the rationale for denial electronically to the teacher.
- A teacher who does not agree with the principal’s/designee’s determination has the right to pursue remedies available under the Academic Freedom provisions. The teacher may ask for a Division of Learning (DOL) review with the appropriate Director, Media Liaison, and appropriate Curriculum Specialist. The teacher must fill out Form MM/AV 4, Request for Second Review of MM/AV Materials. All other forms must be supplied along with this form. (Forms MM/AV 1-3).
- The teacher should deliver the form, electronically, to all stakeholders (listed in a., above).
- The Division of Learning review and response should occur within two (2) working weeks (10 school days). Form MM/AV 5, Second Review Decision for Use of MM/AV Materials, will be returned, electronically, by the Director at the appropriate level.
- Once permission is obtained, parents must be informed in writing.
- Form MM/AV 6, Permission to View, provides a letter of parent/guardian permission with information for an informed decision. The school principal will keep all permissions on file for a period of four (4) years.
Purpose
The steps above are purposeful for the clear and consistent procedures for the use of MM/AV materials for instruction in the classroom. These materials include both commercially- and locally-produced materials offered to school districts.
All instructional resources must:
- be consistent with CCPS School Board policies, educational goals, and the objectives of specific courses.
- be consistent with Florida Statutes 1006.34 (2)(b), and relevant to the Florida Standards
- adhere to federal and state copyright laws and CCPS School Board Policy 2540
- reflect best teaching practices, based on age-appropriateness and instructional relevance
Selection
- In addition to the purpose above, objectives for selection include, but are not limited to:
- Age-appropriateness and accurate in content
- Authority of author/qualifications etc.
- Of quality language and format
- Of literary, aesthetic, social, and/or educational value
- Free of bias (noting bias exists in all mediums)
- Free from gratuitous violence, offensive language and/or nudity
- Relevant to the Standards being taught in one’s classroom
- May be instrumental in helping students to gain awareness and understanding of the many contributions made to our society by a diverse population
Copyright Adherence
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All materials used in Charlotte County Public Schools, whether from school collections or outside sources, must be used in accordance with federal and state copyright laws. (Example: PL 94-533 The Digital Millennium Copyright Act, 1998 and Fair Use guidelines, which provide some exemptions for educators, and/or Becker – Copyright Resources)
Movie Rating Guide
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G
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General audiences/suitable for all ages. These movies do not contain offensive materials that parents would object to student viewing. Use only for instruction, not entertainment.
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PG
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Parental guidance is suggested. Some material may not be suitable for young children. May contain what some parents would find objectionable content. Prohibited in elementary schools without prior exception and parental permission.
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PG-13
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Parents Strongly Cautioned. Some material may be inappropriate for children under the age of 13. Permitted in middle schools with prior exception and parental permission.
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R
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Restricted for individuals under 17 years of age. Contains some adult materials. Parents are urged to learn more about the film before taking young children to view. Prohibited in Charlotte County Public Schools K-8, allowable in grades 9-12 with exception and parental permission.
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NC-17
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No Children under 17 permitted. Off limits to all students in Charlotte County Public Schools. No exception is rendered.
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